Office Administrator
  • Karachi,Pakistan
  • 3 months ago
    Information Technology
    2 years
    Job Description

    Job Title: Office Administrator

    Office Administrator Job Purpose:

    Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

    Office Administrator Job Duties:

    • Communicates with relevant agencies to produce travel itineraries for business directors and employee events
    • Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
    • Manages correspondence by answering emails and sorting mail
    • Assists in planning and arranging events, including organising catering
    • Handles expenses and billing cycles
    • Manages reception area and looks after visitors
    • Answers phone calls and transfers them as necessary
    • Drafts, formats, and prints relevant documents
    • Maintains stock lists and orders office supplies as needed
    • Manages staff expense requests
    • Interacts with directors and carries out their requests
    • Creates agendas and takes meeting notes
    • Assists in purchase orders and invoicing
    • Maintains accurate records for employee holiday requests
    • Manages outgoing post and records data on special deliveries
    • Photocopies and files appropriate documents as needed
    • Attends workshops and conferences when requested
    • May take care of website functions and social media profiles

    Office Administrator Skills and Qualifications:

    Prior Office Management Experience Preferred; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency With Microsoft Office Programs; Strong Prioritisation and Organisation Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to Multitask

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